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Music School

Manage classes, automatically generate lessons based on schedules, manage instruments, track student attendance, and handle invoicing.

Music School Management:

This module works on both community and enterprise editions

Using this module, you can easily manage a complete music school, add classes and generate lessons automatically based on repeat rules, also manage your instruments easily and effectively. You can invoice the lessons to each student based on the classes they select.

Music School Overview

Music Institute/School Management Features

Create students / teachers

Easily manage classes / lessons

manage your inventory of instruments (piano, drums, guitars…etc)

get complete reports on the attendance of students

Generate invoices and track payments based on the number of lessons

Multi-Company Support

The Workflow:

here is how the classes dashboard looks like.

Classes Dashboard

Click on create to add a new class and fill in the data like this:

Create New Class

You can easily fill in the form details such as class name, from / to dates and time, then select the default instrument used for this class (note that this could be changed later on when adding lessons) Now you can decide the frequency of this class, there are basically three options, one is daily as you can see above and the weekly option as you can see here:

Weekly Option

else you can select the monthly option and then manually add the dates:

Monthly Option

for this example lets select the weekly option as it is the most common one, three days a week like here

Weekly Example

Click on save then on add lessons, this will pop up a new dialogue box asking you to add students who are supposed to attend to this class:

Add Students Dialog

click on add a line under students to add the students you need

Add Line

add students

Adding Students

then click on add lessons, this will automatically generate the required lessons based on the repetition needed:

Generate Lessons

lets go ahead and start this class :

Start Class

Click on the lessons menu to see all the lessons you have in the school, you get to see two views one is the tree view:

Tree View

Another one is the calendar view:

Calendar View

You can filter the calendar view based on the class or the service offered (such as pinao, guitar, vocal…etc).

Starting lessons and tracking attendance:

from the lessons menu click on one of the lessons to see one of the lessons:

Lesson View

Click on the start lesson.

Start Lesson

as you can see from the screenshot above, all students are marked as "Present" automatically to make it easy for data entry, if someone is absent you can click on the "x" icon to make him / her absent

Mark Absent

click on complete lesson to mark it as completed:

Complete Lesson

Click on the attendance menu to see all the attendance of all students across all lessons, of course you can group by or filter when you need .

Attendance Menu

Pivot table view:

Pivot Table

Business intelligence view:

BI View

to get comprehensive attendance report click on the report by class.

Report by Class

select if you want to include classes that are stared, completed or both:

Select Classes

Add the classes:

Add Classes

Click print:

Print Report 1
Print Report 2

Instrument management:

you can easily manage all of your assets inside the school, click on the instruments menu to see this:

Instrument Management 1
Instrument Management 2

Student form view:

Student Form

Employees and instructors:

Employees

Invoicing:

Go back to the class we just created and click on the create invoice:

Create Invoice

After you click create invoice the system will automatically invoice all the students inside this class and according to the number of lessons they are attending:

Auto Invoice 1
Auto Invoice 2

invoice view with the right number of lessons invoiced:

Invoice View